BOARD OF COUNTY COMMISSIONERS

9:00 a.m.

January 15, 2014

320 Robert S. Kerr, Room 103

Oklahoma City, OK

1. Call to order.

2. Notice of the meeting was posted Friday, January 10, 2014.

3. Prayer and Pledge of Allegiance.

4. Approve the minutes of the meeting of Wednesday, January 8, 2014, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

The following items, No. 5 through 8, are Consent Items and are routine in nature:

5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $5,066.27 for period ending January 7, 2014, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

6. Approve Employee Benefit Trust Warrant No. 594982 through 595296 for Oklahoma County in the amount of $225,686.28 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

7. Monthly Report of Fees for the month of December, 2013. (Document Received)

Board of County Commissioners

Escrow Cash Bond Depository Account 8202 $ 4,030.00

Commissioners Depository Account 8204 $ 35.82

Culvert Pipe Sales Fund 8206 $ 672.80

Total Receipts $ 4,738.62

County Clerk

General Fund $ 334,344.04

Clerk Lien Fee Fund $ 8,709.45

UCC Central Filing Fund $ 53,369.50

Records Preservation Fund $ 64,345.00

OK Tax Comm. % of Doc Stamps $ 290,241.21

Mechanic Liens/Investments $ 351,512.64

Refunds $ 100,974.62

Total $1,203,496.46

Court Fund Bank of Oklahoma Revolving

Beginning Balance $ 1,152,252.67 $531,898.86

Deposits & Canceled Vouchers $ 845,002.87 $ 31,271.20

Disbursements $ 453,340.01 $ 69,140.00

Ending Balance $ 1,543,915.53 $494,030.06

Court Clerk

Sheriff Fees $ 95,582.53

Sheriff Incarceration Fees $ 877.02

Law Library Fees $ 30,666.25

Revolving Fund Fees $ 36,828.79

Drug Court User Fees $ 2,890.66

8. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

CHAD AND MARTA WILLIAMS 14-296-4800; SCHOOL GREEN PASTURE ADDITION; LOT S540; BLOCK 000

CHAD AND MARTA WILLIAMS 14-296-4820; SCHOOL GREEN PASTURE ADDITION; LOT S541; BLOCK 000

CHAD AND MARTA WILLIAMS 14-296-4840; SCHOOL GREEN PASTURE ADDITION; LOT S542; BLOCK 000

CHAD AND MARTA WILLIAMS 14-296-4860; SCHOOL GREEN PASTURE ADDITION; LOT S543; BLOCK 000

CHAD AND MARTA WILLIAMS 14-296-4880; SCHOOL GREEN PASTURE ADDITION; LOT S544; BLOCK 000

CHAD AND MARTA WILLIAMS 14-296-4900; SCHOOL GREEN PASTURE ADDITION; LOT S545; BLOCK 000

CHAD AND MARTA WILLIAMS 14-296-4920; SCHOOL GREEN PASTURE ADDITION; LOT S546; BLOCK 000

CHAD AND MARTA WILLIAMS 14-296-4940; SCHOOL GREEN PASTURE ADDITION; LOT S547; BLOCK 000

CHAD AND MARTA WILLIAMS 14-296-4960; SCHOOL GREEN PASTURE ADDITION; LOT S548; BLOCK 000

CHAD AND MARTA WILLIAMS 14-296-4980; SCHOOL GREEN PASTURE ADDITION; LOT S549; BLOCK 000

CHAD AND MARTA WILLIAMS 14-296-5000; SCHOOL GREEN PASTURE ADDITION; LOT S550; BLOCK 000

CHAD AND MARTA WILLIAMS 14-296-5760; SCHOOL GREEN PASTURE ADDITION; TRS S610 THRU S612; BLOCK 000

CHAD AND MARTA WILLIAMS 14-296-5840; SCHOOL GREEN PASUTRE ADDITION; TRS S614 THRU S616; BLOCK 000

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate

transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)

End of Consent Docket

9. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

CW14005 Automotive Supplies

CW14024-2 Highway Construction Services

District No. 1

10. Discussion and possible action to approve the Mutual Agreement between Board of County Commissioners and the Crutcho Public School District pursuant to Title 19 O.S. 339(17) and Title 19 O.S. 359; to assist Crutcho Public Schools as may be requested by the Crutcho Public Schools with reconstruction, improvement, repair or maintenance of property owned by the school district. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2014. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)

11. Discussion and possible action to approve the Mutual Agreement between Board of County Commissioners and the Luther Public School District pursuant to Title 19 O.S. 339(17) and Title 19 O.S. 359; to assist Luther Public Schools as may be requested by the Luther Public Schools with reconstruction, improvement, repair or maintenance of property owned by the school district. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2014. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)

12. Discussion and possible action to approve the Mutual Agreement between Board of County Commissioners and the Oklahoma City Public School District pursuant to Title 19 O.S. 339(17) and Title 19 O.S. 359; to assist Oklahoma City Public Schools as may be requested by the Oklahoma City Public Schools with reconstruction, improvement, repair or maintenance of property owned by the school district. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2014. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)

Sheriff

13. Discussion and possible action to receive the Annual Sheriff s Reports- Prisoner Boarding (1161.5110) and Commissary (1161.5111). Reports show receipts and expenditures for the period of January 1, 2013 through December 31, 2013, pursuant to 19 O.S. 180.43 (A) and (D). Prisoner Boarding Report includes Funds, Facility Maintenance (1161.5108) and Inmate Food (1161.5146.). Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)

14. Discussion and possible action to approve Amendment No. 1 Operating Agreement-Food Service. This Amendment is between Armark Correctional Services, LLC and Oklahoma County. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)

Recurring Agenda Items:

15. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

16. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

17. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.

18. Commissioners Comments/General Remarks:

19. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

20. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

11403338 Replacement of Box Culverts District 2

21. Adjourn at __________ until 9:00 a.m., Wednesday, January 22, 2014.

NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk

TITLE: SECRETARY TO: Board of County Commissioners

SIGNATURE: Carolynn Caudill, by:

County Clerk Deputy and Director of Clerks of the Board